The French Institute of Pondicherry (IFP), a research institution under the French Ministries of External affairs and of Research founded in 1955, carries out research in the fields of culture, environment and society. For details, see: From its very inception, the institute has striven to combine research along its major verticals with the building up of resources and databases that can support research activities and scholarly collaborations. The rare books of the IFP Library, the Herbarium, the Pollen Collection, the Manuscript Collection, the Temple Art of South India Photo Archives, and the Maps Collection are the products of this endeavour. Over the years, these collections have played a significant role in establishing IFP’s place and reputation within the academic landscape and in attracting scholars from across the world to engage in research activities organized around the collections.

The growth, enhancement, and valorization of these collections have so far taken place independent of each other. As the institute approaches the seventh decade of its existence, a need is now felt for an institutional policy framework and strategy for the continued enhancement and valorization of IFP’s collections. The setting up of a common online platform to showcase the collections, the drafting of an official Collections and Archives Policy, and the setting up of an institutional archive comprising of IFP’s administrative and research records, are some of the ways in which these goals are being approached. The execution of these projects, which are of lasting significance for the institute, require the building up of an archival team.

In view of this, the IFP has decided to recruit an Archive Trainee to work closely with the archivist at IFP and other collection heads and researchers to set up the archives at IFP. This will include data management and curation, processing and cataloguing new collections, digitization, related research and allied activities. For those interested in archives and archiving, this will be a great opportunity to acquire hands on experience in setting up and managing an archive.

The work will be onsite.

Responsibilities and Duties

  • Data curation and management
  • Processing and cataloguing new collections
  • Conducting research related to the drafting of an Archives Policy for the institute
  • Conducting oral history interviews related to IFP collections


  • Education level: Postgraduate degree
  • Experience: None required
  • Specific skills:
    • Proficiency with computers and MSOffice. Advanced database skills and archival training are not necessary
    • Basic proficiency in English
    • Proficiency in French and/or Tamil is not required but will be additional assets
  • Interest in the subject matter, ability to learn on the job and deliver work within agreed upon timeframes

How to apply: Send a résumé and letter of intent to: mentioning in the subject line: Application for the post of Archive Trainee

Deadline: 5th April 2021

Selection process: The candidate will be auditioned by a jury at the IFP. The audition can be conducted online if required.

Allowance: up to 15,000 INR per month

Period: 3 months starting 15th of April